Administrative Assistant – Al-Bahar National Company

Purpose and Scope

Provides a complete secretarial/clerical service including office management, time management, correspondence and clerical responsibilities.

Key Responsibilities

·         Provides a professional administrative/secretarial service, routing callers and correspondences as necessary and taking initiative in drafting and finalizing replies where appropriate to ensure that all matters are dealt with efficiently and appropriately

·         Acts as first point of contact for both internal and external visitors wishing to contact the direct Manager to filter and schedule visits.

·         Provides a time management/diary service for the direct Manager to ensure effective use of time and attendance at all meetings at the appointed times

·         Co-ordinates and facilitates the reception and logistical arrangements for visiting VIPs and dignitaries, ensuring observance of protocol and sensitivity to cultural aspects

·         Makes travel arrangements in a time-effective way, including arranging complex itineraries / venues, ensuring most effective use of time

·         Makes arrangements for meetings, including booking venue, ensuring all participants are aware of timing, adequate supplies of stationery are available and may attend meeting as minute’s secretary

·         Maintains records/files, replenishes stationery and arranges servicing of office equipment to ensure the direct Manager can function effectively and with minimum disruption

·         Performs other duties in line with scope of work and as instructed by the direct manager

Job Details

Posted Date: 2019-10-14
Job Location: Al Kuwait, Kuwait
Job Role: Administration
Company Industry: Architecture

Preferred Candidate

Career Level: Mid Career
Degree: Bachelor’s degree

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